Receptionist & Business Office Admin
Department:Receptionist & Business Office Admin
Position Status: Full Time
FLSA Status: Salary Non-Exempt
Reports To: Human Resource Manager
Position Summary:The Receptionist & Business Office Administrator is the face of the school, acts as the first point of contact and assists all school constituencies with day-to-day support requests. The Receptionist & Business Office Administrator also supports the various needs of the different business office units including, Human Resources, Accounting and Facilities. The Receptionist & Business Office Administrator is encouraged to discuss with management, opportunities for professional and social involvement with school and student activities.
Position Duties and Responsibilities:
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Answers multi-line school phone
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Provide superior customer service to all external and internal customers, including staff, students, current and prospective families
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Checking people into school visitor system and parking validations
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Responsible for monitoring and granting access to secured building facility
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Serves visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival
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Distributes and manages school promotional inventory
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Checks students in and out through the attendance system
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Partners with school security vendors and assists with daily work log
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Responsible for coordinating maintenance and facilities requests
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Maintains and updates the main school calendar, lost & found, carpool schedule and coordinates monthly birthday breakfast
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Partners with Division and Department personnel to prepare for new school year, including summer purchasing, prep for new and returning faculty & staff and student record reconciliation
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Assists with Business Office special projects as requested by management
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Provides assistance with mail delivery and fire drill activities as needed
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Perform various other duties as assigned by management
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Embrace and embody the unique and essential Mission of the School, demonstrating an understanding of the distinct principles of the school that reside at the heart of our mission statement “Family, School and Church united in the Support and Education of Each Child”
Qualifications:
- High School diploma, or equivalency required
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Experience in an Independent School environment preferred
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Bachelor’s degree preferred
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Excellent computer skills, including Microsoft Office, Gmail, Google Drive, Shared Docs and Sheets or Microsoft equivalent
- Ability to understand and follow written and verbal instructions
- Ability to work effectively with others
- Ability to work independently
- Ability to interact with a professional demeanor with staff, general public, and school personnel
- Effective prioritization and time management skills
- Ability to meet strict deadlines under pressure
Non-Physical Demands:
Change of tasks, performing multiple tasks simultaneously, working with others as part of a team, and irregular schedule/overtime may be required at times.
Physical Requirements of the Job:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position. While performing the duties of this job, the employee is required to stand; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk and hear. The employee must occasionally lift and/or move heavy objects. Specific vision abilities required by this job include close vision and the ability to adjust focus.
Work Conditions:
The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Secured site facility must adhere to school policy and procedures while on school property.
Machines, Tools, Equipment and Work Aids:
Laptop or iPad, phone, copier and fax.
Job description statements are intended to describe the general nature and level of work being performed by employees assigned to this job title. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required.
If you're interested in the position, please submit resumes and letters of interest to Amelia Reed, Human Resource Manager, and complete an employment application online.
Presbyterian School seeks to attract qualified candidates from diverse backgrounds to its faculty, staff and student body who are able to support and further the mission of the school. Accordingly, all positions on the faculty and administrative staff will be filled solely on the basis of merit and without reference to the applicant's age, sex, disability, ethnic or national origin. In light of the school's religious nature, it does reserve the right to consider an applicant's or employee's religious beliefs and practices in employment decisions. Applicants requiring reasonable accommodation in the application or interview process should notify the Human Resource department.